MALA

Montana Association of Legal Assistants*Paralegals

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If you would like MALA to advertise a legal assistant/paralegal position, please contact MALA at mala@malanet.org or enter your contact information and message in the form provided in the "Contact" section of our website.  There is no charge for this service.


We attempt to post new listings as quickly as possible (usually within 24/48 hours). Each listing is maintained for four weeks, unless canceled earlier or renewed for an additional four-week term. We send automatic email notifications of each new job opening listed in the MALA Job Bank to all current MALA members.


MALA reserves the right to refuse posting of any listing submitted if we feel it does not conform to our standards or MALA's purposes.


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4/19/2024


The vibrant Missoula branch of Hall & Evans, LLC, is looking for an experienced Legal Assistant to join our team. This position is considered hybrid as it requires 80 billable hours per month. Ideal candidates will have at least 5 years of experience as a Legal Assistant Hybrid or Paralegal, specifically assisting with civil litigation cases. This role involves handling , providing a dynamic opportunity to contribute meaningfully to our work in the heart of Missoula. 

This role offers a unique work schedule, with 2 days working remotely from home and 3 days in our Missoula office. Joining us means becoming part of a seasoned team of attorneys and legal support in the heart of Missoula, with a salary that reflects your experience.

Requirements

  • Assemble and file documents electronically;
  • Prepare motion and discovery shells, motion filing;
  • Expert coordination for depositions and trials;
  • Assist with preparation of trial/mediation/arbitration documents;
  • Interface professionally with clients, opposing counsel, court clerks;
  • Excellent interpersonal, verbal, and written communication skills;
  • Process payment requests and coordinates the client billing process;
  • Maintain client files and contact information;
  • Schedule meetings, conference calls, depositions, court hearings, and travel arrangements;
  • Outlook/LSS calendaring, and iManage document management program experience is highly preferred;
  • Well-developed skills in editing, proofreading, and grammar; 
  • Ability to anticipate problems, find solutions, and prioritize work accordingly; 
  • Well-developed time management and organizational skills; 
  • Effectively manage a high-volume workload with critical deadlines; 
  • Ability to exercise a high degree of personal integrity, confidentiality, tact, discretion, and judgment; 
  • Proficient in Microsoft Office (Word, Outlook, and Excel); 
  • Knowledge of manipulation and editing of PDF documents using Acrobat Adobe; 
  • Ability to work overtime as necessary;
  • Other administrative tasks, as assigned;
  • Complex defense litigation experience is highly preferred.

Minimum of high school graduation; business school, or related professional legal secretarial degree or paralegal certificate strongly preferred.  

Are we the right fit for you? We are a firm that offers:

  • Financial stability;
  • Great benefits, many that are 100% paid by the Firm;
  • Flexible Time Off
  • A professional work environment, yet has a business casual dress code, in a modern office setting;
  • A culture that is respectful and collegial;
  • Onsite training to promote a continuous learning environment;
  • Current technology and our own in-house IT professionals!


Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


Resumes can be emailed to: PortilloF@hallevans.com


Applications can directly be submitted on our careers page at: https://www.hallevans.com/careers/current-openings/


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3/28/2024


TRAINING & DEVELOPMENT MANAGER


POSITION SUMMARY: Working closely with the Director of Training & Development, this position is responsible for providing mentorship and delivering targeted training to firm members through virtual and onsite training, one-on-one coaching, reference guides, and learning modules with a primary focus toward paralegals and legal administrative assistants. This position also assists with workflow management and the implementation of policies and procedures within the paralegal and legal administrative assistant groups.


KEY RESPONSIBILITIES:

• Identifies the training needs and designs training materials to meet the needs of firm personnel to be used in group and one-on-one training sessions.

• Assists in identifying staffing needs and collaborates with attorneys to ensure the efficient and cost effective allocation of work assignments, smooth workflow coordination, and maximum utilization of resources for paralegals and legal administrative assistants.

• Monitors workflow within the administrative assistant (floater) group and assists with prioritization of incoming requests as needed.

• Supports all legal support staff in helping them to attain professional development goals.

• Serves as a liaison between the legal support staff and other administrative departments and works closely with those departments to identify and resolve issues and implement best practices in providing legal services support.

• Serves as a resource to the Help Desk for user assistance and questions.

• Provide hands-on, one-on-one, and classroom computer training to new hires for the firm’s supported programs.

• Assists in developing learning plans that include core competencies for each staff position to address identified training opportunities. • Maintains all components of the Learning Management Software (LMS), including records of completed training.

• Provide feedback to all departments when modifications could improve the user-friendliness of the programs, applications, and processes for which training is provided.

• Ensures training and support materials are organized and accessible to end-users.

• Learn other software as it is introduced in the firm and become skilled enough to be able to train others.

• Coordinates training for new legal support staff and identifies training opportunities for current legal support staff; ensures proper orientation and understanding of firm guidelines, standards, and practices.

• Performs other duties as assigned.


KEY SKILLS:

• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.

• Understands various learning styles and needs.

• Able to coach and develop employee capabilities that align with firm strategies as well as employee career aspirations and goals.

• Able to manage and mediate conflict in a professional and productive manner.

• Able to effectively delegate responsibilities as needed to ensure timely completion of tasks.

• Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.

• Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.

• Able to work within a team and independently.

• Able to learn new skills as technology evolves.

• Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.

• Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.

• Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.

• Flexible and able to respond quickly and positively to shifting demands and opportunities.

• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.

• Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and is able to read and interpret written information.

• Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.

• Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.

• Able to gather relevant information, interpret and evaluate the data, and develop sound, practical solutions to difficult issues.


MINIMUM QUALIFICATIONS:

• Bachelor’s degree preferred.

• Paralegal Certification through an ABA-approved program.

• Minimum of ten years of progressive legal experience as a Legal Assistant and a Paralegal.

• Minimum of one year of supervisory experience. • Working knowledge of Microsoft Office Suite, Adobe, and other similar software.

• Must be able to read, comprehend, and follow written and verbal instructions.

• Valid driver’s license.

• Available to travel as needed.


PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 25 pounds at times.


TO APPLY, AND FOR FURTHER INFORMATION, PLEASE VISIT: https://crowleyfleck.com/careers/


DISCLAIMERS

This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.


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3/28/2024

    HagEstad Law Group has been expanding, and its Missoula office is relocating to a larger location in Missoula. New openings are available. If you are looking for somewhere to learn and advance within your legal career, HagEstad Law Group is offering that opportunity now.

      HagEstad Law Group is seeking a full-time Paralegal or Legal Assistant for its Missoula, Montana office. This position has the potential for significant growth in the legal field, within a law firm that specializes in Civil Litigation Defense, Estates, Trusts, Probates, Real Estate, Contracts and Business Law. For more information on our firm, see www.hagestadlaw.com.


      The ideal candidate will be able to perform billable tasks throughout the legal process. Paralegal training is available for candidates that begin in a Legal Assistant role. A detailed description of the Paralegal or Legal Assistant tasks are available upon request. HLG provides many benefits to its employees including, but not limited to: family-friendly; team approach; encouraging atmosphere; paid vacation; sick leave paid holidays; free parking; health reimbursement account; retirement matching; flexible schedule; and the opportunity for learning and advancement. Pay is hourly, based upon experience and education. Wage increases based upon performance.

      Qualifications:

      • Attention to detail;
      • Excellent grammar, spelling, and punctuation;
      • Ability to track and enter time through billing software;
      • Proficient in Microsoft software including Word, Excel, OneDrive, Outlook and Teams;
      • Basic knowledge of civil and estate legal terminology and procedures;
      • Exceptional communication and organizational skills; and
      • Desire to learn and grow.
      • Paralegal education is preferred, work experience is acceptable.

      Schedule:

      • Monday through Friday
      • Ability to commute or relocate before starting the position, to work in-person in Missoula, Montana

        About us:

        HLG opened its doors in October 2019 with two attorneys and one paralegal. Since that time, HLG has expanded in both its Montana and Arizona offices. HLG’s Arizona office specializes in Estates, Trusts, Probates, Real Estate, Contracts and Business Law. HLG’s Montana office specializes in Civil Litigation Defense, Contracts, Real Estate, and Business Law, while expanding its practice in Estates, Trusts and Probates. Staff from both offices work together using remote capabilities provided by the firm. The firm continues to grow, and its Missoula office is schedule to relocate to a larger office space.

        How to Apply:


        Please send resume and cover letter to velvet@hagestadlaw.com

        Within your cover letter, describe why you are interested in employment with HLG and your favorite podcast.

        All applications will be confidential.

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        3/8/2024


        Milodragovich, Dale & Steinbrenner, P.C. (“MDS”) of Missoula, a law firm with a diverse civil litigation practice, seeks an experienced paralegal to grow our awesome team. This position involves working with attorneys in all aspects of case management, including, but not limited to, docketing, document review, analysis, production and management, document drafting, client interaction, and assistance during trial. We are looking for a candidate who is self-motivated, detail-oriented, and has superior critical thinking and problem-solving skills. Successful applicants should possess excellent written and oral communication skills, strong organizational practices, and previous experience working as a paralegal. Computer proficiency is a must.


        We encourage paralegal applicants who possess the equivalent of 4+ years of hands-on paralegal experience or 2+ years with a Degree in Paralegal Studies or a Paralegal Certificate to apply. Previous experience working in litigation or insurance defense is preferred but not necessary. MDS offers a highly competitive salary based on qualifications and experience. Excellent benefits include health insurance, HSA (firm and employee funded), life insurance, generous bonuses, profit sharing, private office, free parking, gym membership stipend, amazing co-workers, a professional yet fun environment, and many more. We are open to considering non-traditional and flexible work schedules.


        Hourly rate is negotiable and depends on experience. We are also offering a $2,000 Sign On Bonus to be paid upon successful completion of our 90-Day Probationary Period.


        Please provide resume, cover letter, and professional references by mail to MDS, Attn: Kila Shields, PO Box 4947, Missoula, MT 59806-4947 or via email to kshields@bigskylawyers.com


        Job Type: Full-time

        Salary: $45,760.00 - $66,560.00 per year

        Expected hours: 40 per week


        Benefits:

        • 401(k)
        • 401(k) matching
        • AD&D insurance
        • Disability insurance
        • Flexible schedule
        • Free parking
        • Health insurance
        • Health savings account
        • Life insurance
        • Paid sick time
        • Paid time off
        • Professional development assistance
        • Profit sharing
        • Travel reimbursement
        • Vision insurance

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        3/7/2024


        Blackfoot Communications

        Regulatory Specialist - Fulltime

        Location: Missoula, MT

        Salary Range: $55,450 - $79,050 Annually

         

        About Us: Blackfoot Communications reliably connects business of all sizes across the nation using the latest telecommunication technology in voice, network, and managed services. With focus on strong connections, we also provide dedicated account management with a goal to get to know our clients so we can help advise on the best solution.


        What We Offer: We offer opportunities in the telecommunications and technology sectors with positions in Western Montana and Eastern Idaho. Blackfoot is proud to offer a competitive salary and a fantastic benefits package that includes; comprehensive medical benefits plan, LTD, life insurance, an outstanding retirement pension plan plus a 401k plan that includes employer match, along with other employer paid benefits. We are proud to have received awards and recognition that highlight our strong company culture. These include "Employer of Choice" from the Missoula Job Service Employer's Council, "Top Tech Employer" from the Montana High Tech Business Alliance, and the "Heart Award" from the United Way of Missoula County in recognition of our ongoing community efforts.    

                                                         

        Job Summary: This position is responsible for supporting the efforts of the Sr. Regulatory Specialist/Paralegal in the areas of regulatory compliance.   It will also support various administrative and paralegal functions in a corporate setting.  This position offers a unique opportunity to gain hands-on experience in navigating the complex legal landscape surrounding telecommunications regulations.


        Essential Job Duties and Responsibilities:

        • Provide regulatory support for the various entities, including monitoring regulatory procedural schedules, meeting compliance deadlines, and coordinating internal work efforts. 
        • May assist with various functions around grant compliance, monitoring and writing.
        • May assist with various functions around contracts and easements to include review, language drafting, filing, and organizing.
        • Provide administration support including maintenance of company’s filing system, collecting files, organizing, and maintaining reference material as needed. 
        • Provide administrative support to Legal and Finance team as well as various work groups as applicable.   This may include keeping agendas, maintaining project status reports, and aiding in preparation of presentations for meetings or training.
        • May assist with various functions around contracts and easements to include review, language drafting, filing, and organizing.

        Additional Job Duties and Responsibilities:

        • Perform other duties and responsibilities as required to fulfill job function or as assigned.

        Knowledge, Skills, and Abilities:

        Knowledge of:

        • company policies, procedures, products and services.
        • general office practices and procedures.
        • time management and organizational skills.
        • cyber security policies, practices, and legal/regulatory requirements is preferred.
        • basic understanding of accounting concepts and terminology 
        • general understanding of legal principles and procedures

        Skill to:

        • demonstrate strong analytical and research skills
        • produce accurate and well-organized work, with strong attention to detail
        • gather and report numerical data and produce statistical reports.
        • operate various office equipment such as a computer, copy machine, fax machine and multi- line telephone.

        Ability to:

        • collaborate with other paralegals and various departments within the organization.
        • work completely and accurately under time constraints and deadlines.
        • provide excellent customer service.
        • learn new skills/concepts as requested 
        • work in a safe and effective manner.

        Education and Experience:  

        Any combination equivalent to the following education and experience that would provide the required knowledge, skills and abilities would qualify. A typical way to obtain the knowledge, skills and abilities would be:


        Ideal candidate will have a bachelor’s degree, be a self-motivated learner, with a passion for law and a strong attention to detail.  An academic background in writing, law, legal studies, or related field is preferred (relevant work experience is also acceptable)   Relevant work experience can suffice in lieu of a bachelor’s degree.    


        Any noted minimum or maximum years of experience should not be construed as a requirement for consideration; this information is meant to be used as a suggested guideline. 


        To apply, please visit:  https://blackfootcommunications.com/careers/

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        3/7/2024


        Are you looking for an organization that aligns with our purpose? Leadership that supports your pursuit of mastery in your practice areas? Provides you autonomy in how you achieve success?


        Silverman Law Office is changing the way the law is practiced, and we’re looking for the right attorneys to join our team. As our Bozeman office continues to grow, we’re seeking paralegals with a passion to assist clients with their legal matters.


        Our extraordinary team — from secretaries to paralegals to attorneys — provide support and a positive atmosphere. You will have the opportunity to work with our fantastic team and immediately connect with clients in a meaningful way — all while living in the dynamic community of Bozeman, Montana.


        We are looking for:

        1. Self-Driven - We expect everyone to be part of the community and market themselves to bring in their own clients that they enjoy working with. Self-driven individuals that are concerned with the minimum expectations but enjoy working hard and working efficiently to maximize their efforts.

        2. Growth-Oriented - Work with the team to enhance your capabilities. Find opportunities for you to further develop your expertise so we can better advise our clients. We believe humility and accountability allow for individual and team growth!

        3. Smart - Not just in a legal sense, but everything client-facing. We believe in operating transparently and often autonomously, which allows us to focus on quality outcomes for our clients. Our Net Promoter Score (Clients are more likely to use us again and refer us to others), is almost double the industry average.


        Our compensation and benefits are at the top of our industry. We provide bonuses based on individual and team performance. We have a student loan repayment plan, and a relocation package available.


        Please send a resume, cover letter and writing sample to Shalee@mttaxlaw.com.


        Job Type: Full-time and In-Person


        Salary: $40,000.00 - $75,000.00 per year


        Benefits:

        • 401(k)
        • 401(k) matching
        • Health insurance
        • Health savings account
        • Paid time off

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        3/6/2024


        Consumer Direct Care Network, an organization that supports individuals in receiving in-home healthcare in 13 states, is searching for a Legal Administrative Assistant. This individual would act as the records custodian, responding to requests for information and managing privacy disclosure responses. This position can be fully remote and additional information about the position can be found here. Our company and our department are growing! We are looking for an individual who will grow with the team as new roles are developed. Please email infoLegal@consumerdirectcare.com for the application link and include that you saw the posting on MALA. 

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        2/5/2024


        Crowley Fleck is currently looking to hire full time onsite Legal Administrative Assistant in our Helena, MT office to meet their needs as the company continues to grow! In the role of a Legal Administrative Assistant, you would work closely with attorneys and legal professionals providing general office support. The role would provide direct support to assigned attorneys and is responsible for preforming a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations.


        For additional information please visit their website: https://crowleyfleck.com/careers/ 


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        2/5/2024


        Paralegal (Agency Legal Services)

        The Paralegal position performs a variety of paralegal functions for the , requiring the incumbent to work individually as well as with the attorneys, the management staff, and the Attorney General.

        The incumbent performs paralegal and administrative duties involving research and analysis of legal information such as statutes, court decisions, codes, rules, regulations, and other sources for use by staff attorneys.

        The paralegal is responsible for 120 monthly hourly billing requirements.

        • Applications will be reviewed on a rolling basis.
        • Salary: $ 24.98 - 27.66 Hourly
        • State of Montana Benefits!
        • Travel: Yes, 10 % of the Time (State vehicle provided)

        Minimum Qualifications:

        • Has experience with cases in litigation and has a working knowledge of the Montana rules of civil procedure and the federal rules of civil procedure.
        • Two years of substantive work as a paralegal plus
        • The following requirements listed under statute (25-10-305 (2), MCA):
        • Associate degree in paralegal studies from an accredited institution or
        • Bachelor’s degree in paralegal studies from an accredited college or university; or
        • Bachelor’s degree in any discipline from an accredited college or university and completion of no less than 18 semester credits of course work offered by a qualified paralegal study program: or
        • Certification by the national association of legal assistants or the National Federation of Paralegal Associations; or
        • Has received a high school diploma or its equivalent and has performed not less than 4,800 hours of substantive legal work under the supervision of a licensed lawyer documented by the certification of the lawyer or lawyers under whom the work was done and has completed at least five hours of approved continuing legal education in legal ethics and professional responsibility; or
        • Has graduated from an accredited law school and has not been disbarred or suspended from the practice of law by any jurisdiction.

        Successful applicant(s) will be subject to:

        • Criminal History Fingerprint Check
        • Driving History

        HOW TO APPLY:

        • To be considered for this position, you must attach a résumé at the time of application.
        • Tip: When attaching your resume, you must mark the attachment as a “Relevant File”.
        • RESUME: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.

        Stupendous State of Montana benefits:

        • Medical, dental and vision coverage
        • Public Employee's Retirement System (PERS) plan choices - Defined Benefit or Defined Contribution
        • Additional 457b Deferred Compensation plan.
        • Generous paid vacation, sick and holidays
        • Pre-tax Flexibility Spending Accounts
        • Employee Assistance Program
        • State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

        Closing Date (based on your computer's time zone): ONGOING.

        Link to apply: https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=24140349&tz=GMT-07%3A00&tzname=America%2FDenver

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          Montana Association of Legal Assistants*Paralegals
          MALA is a 501(c)6 non-profit organization. PO Box 9016, Missoula, MT 59807

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